Last week we kicked off this series of posts by introducing you to Vickie Versions, a team member you might not pick if you were the one picking the team. Oh, Vickie’s nice enough in general but, unfortunately, she has a pronounced predilection for making endless changes to her slides whether they need to be changed or not. This week we will be meeting Vickie’s closest friend and office ally…
Sally is also a very nice person but can cause many of the same sort of productivity problems as Vickie because, generous to a fault, she has yet to see a set of slides that shouldn’t be shared. Either she’s requesting comment/approval, asking for additional data, looking for help formatting, or even just “keeping everyone in the loop,” Sally emails presentation files hither and yon with joyful abandon and, sometimes, for no apparent reason at all.
We’ve blogged before about the hazards inherent in emailing slide files around:
Emailing slide files for review, approval, production, or any other collaborative activity can be bad. Email is the sworn enemy of version control. It’s very easy to lose track of slides once released into the wild. You can never control how the file is going to be returned or when. You won’t know how many versions will need to be reconciled or which set of changes take precedence over the others.
On top of all of the usual version control issues, Sally often overlooks the potential for serious security breaches that can occur because she is transmitting confidential or proprietary information via email.
Sally and her co-workers could really benefit by moving all of their presentation files into SlideSource Library. Sally could rest easy knowing that everyone on her team will see her slides because they are available in a single, centralized location. Everyone else will rest much easier because that centralized location is highly secure and simple to use. Equally important, it has rigorous version control built in so no one will ever have to figure out where the most up-to-date slide is.
It’s very possible you may be working with Sally Sharer right now. Or perhaps you recognize just a little bit of Sally in yourself. If that’s the case, please take a few minutes to learn more or to sign up for a free, full-featured trial account. Once you’ve had a chance to see how it can make your slides both accessible and secure, you’ll want to invite the rest of the team to share in the fun.